Partial Reopening to Y10 & Y9 - Information for parents and students

We are here for you

We are very much still here for our young people and have greatly missed working with our students in person. We are really looking forward to talking with those Y10 and Y9 that we are able to see face-to-face, and listening as they share their experiences, concerns, and issues. We will adapt our future mentoring and support each week, based on our conversations with students, identifying the additional help they need, above what has already been planned, as we move forwards in these challenging times.

We are determined to help students who want to re-establishing healthy routines, where this has proven difficult for them. We want to support our young people with their mental wellbeing. We know that globally many, many people have been affected deeply by the pandemic, for many reasons including bereavement.

We want to celebrate learning that has continued during lockdown, and support those who have found it hard to motivate themselves to log onto Google Classroom each day, and complete the work set, and act on the feedback from teachers. This is turn will help us improve online learning for ALL students, not just Y10 and Y9.

Pre-Booked One-to-One Sessions from 2 July 2020 (Year 9)

From Thursday 2 July, we starting to meet individual Y9 students in for a one off, pre-booked one-to-one meeting in school with a teacher, for 15-20 minutes between now at the end of term. We are contacting parents by telephone to arrange these, and ask for patience as we make those calls, and then following up with a letter that includes the arrangements, and a parental agreement to sign. A generic version of the letter can be downloaded here and the agreement here

We are explaining in the telephone calls home that, schools continue to focus on having up to 25% of Year 10 in on any given day, but as long as this percentage figure is not exceeded, Year 9 can also be met where there is safe capacity. It is therefore our hope that we can also see every Year 9 in person for a short session between now and the end of term.

Of course, it is important that everyone understands and is reassured by the arrangements in place to reduce the risks of Covid-19 transmission, so we have outlined some points in the above letter.

One to one teacher sessions (Year 9)

Year 9 will come into school for a single, one-to-one session with a teacher in the Auditorium where we usually hold assemblies. The session will be for around 15-20 minutes, although the overall slot is 30 minutes if needed. Where my colleagues feel that perhaps an additional session may be beneficial, we have the capacity to facilitate that and would be in touch with you again by telephone to discuss.

Arrival at school (Year 9)

Individual Year 9 students should arrive on site promptly, around 5 minutes before their allocated slot is due to begin. They should aim to walk or cycle if possible, and avoid public transport, and those with bikes should walk them down the main drive once on the school site. Do remember your bike lock too. We ask that students maintain 2m social distancing, including on the way to and from school where possible. Where students are dropped off/collected by car, we ask that the visitors’ car park is used. Students will be asked to go straight into the Auditorium, after using the mobile hand-sanitiser at the side door. A maximum of only five Year 9 students will arrive at any one time.

In the Auditorium (Year 9)

Desks are set up in the auditorium to maintain 2m distancing, and to ensure privacy, with only five teachers and five students in this large space at any one time. There is a disabled toilet just outside the Auditorium if needed. All of these arrangements mean Year 9 will not mix with other students in the main building.

Other information (Year 9)

Students are NOT required to wear school uniform. They should wear clothing that is suitable for a school environment and that can be easily washed when home. We ask that students don’t wear make-up or jewellery, for health and safety reasons should a child become ill or require first aid. We have a number of dedicated rooms and access to PPE should a student require first aid, or starts to exhibit Covid-19 symptoms.

If your child is then not able to attend the pre-booked one-to-one session, please can you ring our attendance team on 01642 374798 or reception on 01642 454577 Option 1, or send an email to o.fletcher@normanby.outwood.com, and give a reason. School is not open for visitors, and visits to reception should be avoided where at all possible. Instead contact us by telephone on 01642 454577.

The signed parental agreement can be dropped in school when a Y9 student attends for the one-to-one session, or can be photographed by a parents and emailed to partialreopening@normanby.outwood.com That email address can also be used for any queries.

Y9 One-to-one Sessions Video

We are pleased to be able to start to book Y9 students in for a one-off, one-to-one session with a teacher starting from Thursday 2 July. This short video explains more, alongside the information here. We ask that Y9 parents and students who booked in for a day/time watch this video in advance and then sign the Parent Agreement, that is posted out in advance with a letter confirming details, the date and time. Thank you.

Open Invite to Y10 [Added 25 June 2020]

Over the course of eight school days running our new Y10 face-to-face sessions, we have seen a 17% increase in Y10 attending, compared to the first week back. We are keen for ALL Y10 to return where possible, and we have written on the 25 June to invite those not with us yet, asking to get in touch and join a weekly session. The quickest way to arrange to return to a scheduled ‘bubble’ is to email partialreopening@normanby.outwood.com and we will ring back. Alternatively parents can ring the school number, 01642 454577. We really look forward to hearing from you!

Overview

This page has been written as a single source of information regarding the phased, partial re-opening to small groups of Year 10 students in the beginning beginning Monday 15 June. It is designed to reassure parents and students about the social distancing safety measures that are now in place in the academy, ready to welcome Y10 groups of students back for face-to-face academic mentoring, and what that will look like too.

If parents have remaining questions, having read this page and watched the videos, they can email phasedreopening@normanby.outwood.com

Frequently Asked Questions (FAQs) as a result of this email address will be posted here with answers, in due course.

Government guidance

There are a number of government documents relating to the wider reopening of schools below:

School documents for parents regarding reopening

IMPORTANT (Y10)

Within letters sent to each Y10 parent who has confirmed their child will be returning to a weekly, scheduled session in school, we have included a paper Parental Reopening Agreement. We ask that parents read this webpage carefully, together with their Y10 child, and then sign and date the agreement together. The agreement should then be returned by the Y10 student on the day they start their first session back with us. The agreement can also be downloaded here. You will appreciate this is an important document, that should also contain the most appropriate telephone number to contact a parent should there be a problem in school.

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IMPORTANT (Y9 & Y10 Face-to-Face)

Within letters sent to each Y9 and Y10 parent who has confirmed their child will be coming in for a pre-arranged, scheduled session in school, we have included a paper Parental Reopening Agreement. We ask that parents read this webpage carefully, together with their child, and then sign and date the agreement together. The agreement should then be returned by the Y9 student on the day they come in. The agreement can also be downloaded here. You will appreciate this is an important document, that should also contain the most appropriate telephone number to contact a parent should there be a problem in school.

Y10 Parent Reopening Agreement

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Y9 Parent Reopening Agreement

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Social Distancing Arrangements

This section gives full details of all the arrangements in place to support the safe, wider reopening. It is designed to answer all questions parents may have, to reassure them that appropriate measures are in place, and will also ensure those Y10 students who are returning are clear about routines and expectations that happen as they arrive for sessions each week.

Classroom ‘bubbles’ of students (Y10)

  • Year 10 will be placed in ‘bubbles’ of 7 students maximum, each bubble with two named staff.
  • Students will remain in their bubble, with the same staff, during this phase of the reopening plan.
  • Each bubble of 7 students will use the same classroom each week, with a seating plan.
  • Y10 will be based upstairs on the English/Humanities corridor.
  • All equipment needed will be provided in a named box for each student, so nothing else needs to be brought.

Parents will appreciate the above arrangements are in place to limit mixing between larger groups of people, and thus further reducing the potential for cross contamination, following the best guidance we have available.

Arrival at school (Y10)

  • Students should maintain 2m social distancing at all times, including on the way to and from school.
  • We hope Y10 students can arrive on site promptly, 5 minutes or so before their scheduled time slot.
  • These time slots start at either 9.00am or 9.30am depending on the ‘bubble’ and last for 2 hours.
  • Students should aim to walk or cycle to school, avoiding public transport is possible.
  • Those with bikes should walk them down the main drive once on the school site, and remember to bring a bike lock too.
  • Where students are dropped off by car, we ask that the visitors’ car-park is used and students wait in their car until asked to line up by a senior member of staff.
  • Students will be asked to line up on markers 2m apart in front of the student gate entrance.
  • Due to the staggered nature of sessions a maximum of 14 students will arrive at any one time.
  • There are allocated bins for the disposal of PPE should a student wear it on the way to school. Guidance from the government is that it is not required by students and staff when working inside schools.

Arrival by public transport (Y9 & Y10)

  • If students do need to use public transport, please can parents ensure that they follow the current government guidelines that are available here: www.gov.uk/guidance/coronavirus-covid-19-safer-travel-guidance-for-passengers
  • These guidelines include: planning ahead using a direct route; wearing a face covering and carrying hand sanitizer, washing or sanitising hands before and after the journey, maintaining a 2m social distance, and using a contactless payment method if possible.
  • Safer travel guidance for passengers information sheet is available here.
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Entering school, and classrooms (Y10)

  • Each bubble of 7 Y10 students will be escorted into the building by senior leaders and/or their bubble staff.
  • Students with bikes should wait in the same line, and can wheel bikes to the shed as they are escorted in.
  • Markers on the path and floors make it easy to remain 2m apart from the person in front.
  • At key points, please note students will be asked to stand and wait, remaining 2m apart, whilst others complete actions such as hand-washing, each in turn.
  • As students enter they will be expected to use the hand sanitiser dispenser along the route, and the hand washing facilities, before being taken upstairs to the English/Humanities corridor where Y10 will be based.

When in classrooms, and toilet facilities (Y10)

  • Desks are set up in classrooms to maintain 2m distancing, and limited to 7 per room.
  • During the Y10 sessions in school, there will be presentations and collective work, discussions, solving Google Classroom issues, post-16 careers guidance ahead of college virtual open events and so forth.
  • Individual students will also in turn receive a one to one session for 10 minutes or so in a neighbouring classroom.
  • Classroom windows and doors will be open to allow for air flow, as per government recommendations.
  • Marker tape on classroom floors shows a ‘safe’ route to take between desks should a student require the toilet, to maintain social distancing, and staff will be on hand to escort, to maintain bubbles being separate.
  • The disabled toilet will be utilized at end of the corridor, so students don’t have to walk further around the site than is absolutely necessary.

Regular reminders (Y10)

  • During their time with us, students will be reminded of how to stay alert to Covid-19, such as the importance of regular handwashing, not touching eyes, mouth or face, minimising contact with furniture etc.
  • Will keep reminding about the need for social distancing of 2m when in classrooms and moving around.
  • We will encourage students to be safe, respectful, responsible at all times.

Leaving school, after the Y10 sessions (Y10)

  • Students will be reminded to not bring anything out of the classroom, leaving their equipment in their own labelled box.
    *Students will line up outside the classroom on 2m markers and be escorted along the one way system, maintaining distancing.

Other expectations, including to reduce risk of transmission (Y10 and/or Y9)

  • Students are NOT required to wear school uniform. However, they should wear clothing that is suitable for a school environment and that can be easily washed when home.
  • Students should not wear make-up or jewellery, for health & safety reasons should a child become ill or require first aid.
  • Students should not in bring in bags or equipment, or bring food, water or drinks, particularly as they are on site for 2 hours (Y10) or 15-20 minutes (Y9)
  • Support in ensuring students are not late is appreciated, given the session is 2 hours. Late students should report to Reception, but here may be a delay before they are escorted to hand-washing and then their classroom. (Y10)
  • We have a number of additional, dedicated first aid rooms and access to appropriate PPE should a student require first aid, or starts to exhibit Covid-19 symptoms. Only one student would be in each room at any one time in these circumstances. (Y9 & Y10)

Attendance (Y9 & Y10)

If you child is due to attend for their Y10 session, but is then not coming, please do ring our attendance direct line on 01642 374798 or Reception on 01642 454577 Option 1. Alternatively send an email to o.fletcher@normanby.outwood.com. Whatever the method of contact, please give a reason for your son or daughter’s absence, as we must provide details to the department for education. The government is tracking carefully the numbers returning to schools, and reasons.

Visitors and Reception (Y9 & Y10 Parents)

  • We would like to politely remind parents that school is not open for visitors, and visits to Reception should be avoided where at all possible. Instead contact us by telephone on 01642 454577, as the phone lines will be staffed from Monday 15 June.
  • Where you must visit Reception, for example in an emergency, please maintain social distancing using the 2m markers, and make use of the hand sanitiser station. Please also ensure that there is only ever one person within the Reception area at any one time. Seats have been removed to facilitate this.

Safety Posters

These are displayed prominently around the academy and will be explained when students come in their groups.

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Photographs

These photographs show the key elements of the layout and procedures within school, that have been put in place to maintain a safe working environment, adhering to government recommendations on the wider opening of education establishments. We hope they provide a helpful, visual way of understanding of what we have put in place to support both students and staff.

Reception

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Student Gate

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Student Entrance

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Student Lobby

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PPE Disposal

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Handwashing Station

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Stairs

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One Way System

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Classroom Occupancy

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Bubble Classroom

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Toilet/handwashing at corridor end

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Main Lobby

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Closed to visitors

Other than by arrangement, please do not visit the site. If you need to contact us, please ring 01642 454577.

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Reception

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Student Gate

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Student Entrance

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Student Lobby

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Hand Sanitiser

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One Way Upstairs

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Stairs

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2m Corridor Markings

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Bubble Classroom

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Bubble Classroom

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Toilet access

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Main Lobby

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Stay Safe

Thank you to all our students for their understanding the need for huge changes within the academy when they are in the building, and for complying carefully with 2m social distancing and following all staff instructions immediately.

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Explanation Videos (Y10 Bubbles)

Short video clips to explain key aspects of how the school will be operating with increased numbers of Y10, alongside requests to parents and students regarding safety expectations.

Introduction

An introduction to a series of video clips to provide information and guidance on the wider reopening of Outwood Academy Normanby form w/c 15 June 2020.

Reception

Reception is not open for visitors, and should be avoided. This video explains how to visit safely if absolutely necessary.

Student Entrance Markings

When students arrive for their slot, they will be directed to the 2m markings by the student gate, before being escorted inside.

Entering the building

Y10 students will all enter the building via the student entrance, escorted by staff.

PPE Disposal

There is a red bin just inside the student entrance.

Classrooms

There will be 7 students per classroom, with a marker to allow safe entry and exit, with all materials provided.

Hand sanitiser

Can be found in key positions on walls, and supplies in each classroom too.

Toilets

Y10 will not use the normal toilets, rather the disabled toilet at the end of the corridor.

Morning Routine

Clip shows the morning routine for Y10 before being escorted to their classroom up on the English/Hums corridor.

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Phased Reopening Timeline – Outwood Secondary Academies

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